Free export proforma invoice generator
Fill in your details, add your products and download a clean proforma invoice as a PDF. Built for exporters: Incoterms, HS codes, ports, payment terms and bank details are all on it.
PROFORMA INVOICE
| # | Description | HS code | Qty | Unit price | Amount |
|---|
We declare that this proforma invoice shows the actual price of the goods described and that all particulars are true and correct.
This is a proforma invoice for the buyer's confirmation, advance payment or opening of a letter of credit. It is not a tax invoice. The commercial invoice will be issued at the time of shipment.
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What goes on an export proforma invoice
A proforma invoice is the quotation your buyer uses to confirm an order, open a letter of credit or apply for an import licence. If it is complete and matches what you will ship, the commercial invoice and the rest of the documents follow without changes.
| Field | Why it matters |
|---|---|
| HS code | Lets the buyer check import duty and any licence before confirming. Use the code for the exact product, not the category. |
| Incoterm and named place | Decides who pays freight and insurance and where risk passes, for example FOB Nhava Sheva or CIF Jebel Ali. |
| Payment terms | Advance, letter of credit, D/P or D/A. Banks follow these words, so write them exactly. |
| Validity | Freight rates and exchange rates move. A validity date protects your price. |
| Bank details | Account name, number and SWIFT code for the advance or LC proceeds. |
Frequently asked questions
What is a proforma invoice in export?
A proforma invoice is a quotation in invoice format that an exporter sends before shipment. It lists the goods, quantities, prices, Incoterm, payment terms and delivery time, so the buyer can confirm the order, open a letter of credit or arrange an import licence.
Is a proforma invoice the same as a commercial invoice?
No. A proforma invoice is sent before the sale is final and is not a demand for payment. The commercial invoice is issued at shipment and is the document customs uses for valuation.
What should an export proforma invoice include?
Exporter and buyer details, invoice number and date, a description of each product with HS code, quantity, unit price and total, the currency, the Incoterm and named place, ports of loading and discharge, country of origin, payment terms, delivery time, validity of the offer and bank details.
Can I use a proforma invoice for advance payment?
Yes. Buyers often pay an advance against a proforma invoice. Keep the bank details accurate and state the advance percentage in the payment terms.
Is my data saved by BuyGenix?
No. The generator runs in your browser. Your details are kept only on your own device so the form is filled next time, and you can clear them with one click.
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